Best Todoist alternatives in 2026
The best Todoist alternatives in 2026 are Sunsama, Things, TickTick. TickTick has a free plan. TickTick costs less, from $4.17/mo versus $7/mo for Todoist.
Why people look for Todoist alternatives
Todoist is used by individuals and small teams who want a fast, dependable to-do app on every platform, and it is known for quick task entry and reliable cross-device sync. Pro starts at $7 a month, while the free plan is limited to 5 projects.
People leave when they need more than a list: Todoist is not built for team project management, has no time blocking without a partner app, and leaves little room for notes inside tasks. When comparing replacements, decide whether you want daily planning on a calendar, habits, a visual board or a team tool, then check platforms, pricing model and integrations. Some tools below cover adjacent needs rather than task lists.
- Free plan limited to 5 projects
- Not built for team project management
- No time blocking without a partner app
- Limited note-taking inside tasks
- Todoist starts at $7/mo (Freemium).
Best Todoist alternative by need
| # | Tool | Pricing | Starts at | Best for | Platforms | Votes |
|---|---|---|---|---|---|---|
| 1 | Sunsama Daily planner that pulls tasks from your tools | Paid | $22/mo | Freelancers, Small businesses | web, macos, windows, ios, android | 0 |
| 2 | Things Award-winning to-do app for Apple devices | Paid | — | Freelancers | macos, ios | 0 |
| 3 | TickTick Tasks, habits, calendar and Pomodoro in one | Freemium | $4/mo | Freelancers | web, macos, windows, ios, android | 0 |
| 4 | Miro AI-powered visual collaboration canvas for product and design teams | Freemium | $10/mo | Small businesses, Enterprise, Agencies | web, macos, windows, ios, android | 0 |
| 5 | Willow AI voice dictation and writing agent that works in any app | Freemium | $15/mo | Freelancers, Small businesses, Enterprise | macos, windows, ios | 0 |
| 6 | Microsoft Excel The standard spreadsheet for analysis, modeling and reporting | Freemium | $10/mo | Small businesses, Enterprise, Freelancers | web, macos, windows, ios, android | 0 |
| 7 | Reclaim.ai Smart time blocking for Google and Outlook calendars | Freemium | $12/mo | Small businesses, Freelancers | web | 0 |
| 8 | Scribe Auto-generated step-by-step guides and SOPs from screen activity | Freemium | $17/mo | Small businesses, Enterprise, Freelancers | web, windows, macos | 0 |
| 9 | Beam Open individual windows from one Mac as native windows on another | Freemium | $12/mo | Developers, Creators, Freelancers | macos | 0 |
| 10 | ClawsGO Science AI research agent that runs long studies on its own cloud host | Freemium | $10/mo | Freelancers, Small businesses, Enterprise | web, macos, windows | 0 |
10 Todoist alternatives compared
- 1
Sunsama
Daily planner that pulls tasks from your tools
Why pick it over Todoist: Sunsama starts at $22 a month, about three times Todoist's $7, and turns tasks pulled from your other tools into a time-blocked daily plan on your calendar. It fits people who want a deliberate daily planning ritual Todoist lacks.
- 2
Things
Award-winning to-do app for Apple devices
Why pick it over Todoist: Things is sold as a one-time purchase per Apple device rather than a subscription, and runs only on Mac, iPhone, iPad and Apple Watch. It suits Apple users who want a polished personal task manager without paying Todoist monthly.
- 3
TickTick
Tasks, habits, calendar and Pomodoro in one
Why pick it over Todoist: TickTick starts at $4.17 a month, below Todoist's $7, and adds habit tracking, a Pomodoro timer and a calendar view to tasks. It fits individuals who would otherwise pair Todoist with separate habit and focus apps.
- 4
Miro
AI-powered visual collaboration canvas for product and design teams
Why pick it over Todoist: Miro starts at $10 a month and gives teams a visual canvas for planning, workshops and boards. It fits groups that think in sticky notes and diagrams, a kind of team planning Todoist's lists are not built for.
- 5
Willow
AI voice dictation and writing agent that works in any app
Best for: Professionals and developers who write a lot of email, chat messages and AI prompts on Mac, Windows or iPhone and want to speak instead of type.
- 6
Microsoft Excel
The standard spreadsheet for analysis, modeling and reporting
Why pick it over Todoist: Excel is not a to-do app, but teams that already track work in spreadsheets may prefer one shared tracker with formulas, filters and pivot tables over Todoist's lists. It starts at $9.99 a month and suits data-heavy tracking.
- 7
Reclaim.ai
Smart time blocking for Google and Outlook calendars
Why pick it over Todoist: Reclaim.ai starts at $12 a month and automatically schedules tasks and habits as time blocks on Google or Outlook calendars. It fits people who like Todoist's lists but want the time blocking Todoist does not do natively.
- 8
Scribe
Auto-generated step-by-step guides and SOPs from screen activity
Best for: Operations, IT and enablement teams that need accurate screenshot-based SOPs and training guides without writing them by hand.
- 9
Beam
Open individual windows from one Mac as native windows on another
Why pick it over Todoist: Beam is not a task manager: it shows individual apps from one Mac as native windows on another, from $12 a month. It only belongs on a Todoist shortlist if your real goal is a smoother two-Mac workflow rather than managing tasks.
- 10
ClawsGO Science
AI research agent that runs long studies on its own cloud host
Best for: Researchers and R&D teams who want long, reproducible literature and data tasks run on a managed cloud host.
Todoist alternatives: FAQ
What is the best alternative to Todoist?
Based on features, audience and market presence, the strongest Todoist alternatives are Sunsama, Things, TickTick. Sunsama is the closest match for most teams.
Is there a free alternative to Todoist?
TickTick has a free plan with limits; paid plans unlock more. Other alternatives to Todoist with a free or freemium option include Miro, Willow, Microsoft Excel.
What is cheaper than Todoist?
TickTick starts at $4.17/mo, while Todoist starts at $7/mo. Prices are checked on each vendor's own pricing page.