Best Google Workspace alternatives in 2026
The best Google Workspace alternatives in 2026 are Microsoft 365, Miro, Microsoft Excel. Microsoft 365 has a free plan. Microsoft 365 costs less, from $1.99/mo versus $8.40/mo for Google Workspace.
Why people look for Google Workspace alternatives
- Business plans are capped at 300 users
- Docs and Sheets lack some advanced Word and Excel features
- Annual commitments cannot be reduced until renewal
- Offline editing is weaker than desktop Office apps
- Google Workspace starts at $8.40/mo (Paid).
Best Google Workspace alternative by need
| # | Tool | Pricing | Starts at | Best for | Platforms | Votes |
|---|---|---|---|---|---|---|
| 1 | Microsoft 365 Word, Excel, Outlook, Teams and OneDrive in one subscription | Freemium | $2/mo | Small businesses, Enterprise, Freelancers | web, windows, macos, ios, android | 0 |
| 2 | Miro AI-powered visual collaboration canvas for product and design teams | Freemium | $10/mo | Small businesses, Enterprise, Agencies | web, macos, windows, ios, android | 0 |
| 3 | Microsoft Excel The standard spreadsheet for analysis, modeling and reporting | Freemium | $10/mo | Small businesses, Enterprise, Freelancers | web, macos, windows, ios, android | 0 |
| 4 | Scribe Auto-generated step-by-step guides and SOPs from screen activity | Freemium | $17/mo | Small businesses, Enterprise, Freelancers | web, windows, macos | 0 |
| 5 | Motion AI calendar that schedules your tasks | Paid | $29/mo | Freelancers, Small businesses | web, macos, windows, ios, android | 0 |
| 6 | Sunsama Daily planner that pulls tasks from your tools | Paid | $22/mo | Freelancers, Small businesses | web, macos, windows, ios, android | 0 |
| 7 | Akiflow Command-bar task and time-blocking planner | Paid | $34/mo | Freelancers, Small businesses | macos, windows, ios, android, web | 0 |
| 8 | Superhuman The fastest email experience | Paid | $30/mo | Enterprise, Freelancers | macos, windows, ios, android, web | 0 |
| 9 | Todoist Cross-platform task manager | Freemium | $7/mo | Freelancers, Small businesses | web, macos, windows, linux, ios, android | 0 |
| 10 | Fellow Meeting agendas, notes and AI recaps | Freemium | $11/mo | Small businesses, Enterprise | web, macos, windows, ios, android | 0 |
10 Google Workspace alternatives compared
- 1
Microsoft 365
Word, Excel, Outlook, Teams and OneDrive in one subscription
Best for: Businesses and households that depend on Word, Excel and Outlook and want email, storage, security and AI under one Microsoft account.
- 2
Miro
AI-powered visual collaboration canvas for product and design teams
Best for: Product, design, agile and consulting teams that plan and workshop visually across locations.
- 3
Microsoft Excel
The standard spreadsheet for analysis, modeling and reporting
Best for: Finance, accounting and analyst teams that need the deepest spreadsheet features and the industry standard file format.
- 4
Scribe
Auto-generated step-by-step guides and SOPs from screen activity
Best for: Operations, IT and enablement teams that need accurate screenshot-based SOPs and training guides without writing them by hand.
- 5
Motion
AI calendar that schedules your tasks
Best for: Busy professionals and small teams overloaded with tasks and meetings.
- 6
Sunsama
Daily planner that pulls tasks from your tools
Best for: Individuals who want intentional daily planning across many tools.
- 7
Akiflow
Command-bar task and time-blocking planner
Best for: Power users juggling tasks across many tools.
- 8
- 9
Todoist
Cross-platform task manager
Best for: Individuals and small teams who want a fast, dependable to-do app.
- 10
Google Workspace alternatives: FAQ
What is the best alternative to Google Workspace?
Based on features, audience and market presence, the strongest Google Workspace alternatives are Microsoft 365, Miro, Microsoft Excel. Microsoft 365 is the closest match for most teams.
Is there a free alternative to Google Workspace?
Microsoft 365 has a free plan with limits; paid plans unlock more. Other alternatives to Google Workspace with a free or freemium option include Miro, Microsoft Excel, Scribe.
What is cheaper than Google Workspace?
Microsoft 365 starts at $1.99/mo, while Google Workspace starts at $8.40/mo. Prices are checked on each vendor's own pricing page.