Best Microsoft 365 alternatives in 2026
The best Microsoft 365 alternatives in 2026 are Google Workspace, Miro, Microsoft Excel. Miro has a free plan.
Why people look for Microsoft 365 alternatives
- Plan and add-on licensing is confusing for small buyers
- July 2026 increase raised Business Basic and Standard prices
- Copilot usage limits and features vary by plan and region
- Teams and SharePoint can feel heavy for small teams
- Microsoft 365 starts at $1.99/mo (Freemium).
Best Microsoft 365 alternative by need
| # | Tool | Pricing | Starts at | Best for | Platforms | Votes |
|---|---|---|---|---|---|---|
| 1 | Google Workspace Google's suite of Gmail, Drive, Docs, Meet and Gemini for business | Paid | $8/mo | Small businesses, Enterprise, Freelancers | web, ios, android, macos, windows | 0 |
| 2 | Miro AI-powered visual collaboration canvas for product and design teams | Freemium | $10/mo | Small businesses, Enterprise, Agencies | web, macos, windows, ios, android | 0 |
| 3 | Microsoft Excel The standard spreadsheet for analysis, modeling and reporting | Freemium | $10/mo | Small businesses, Enterprise, Freelancers | web, macos, windows, ios, android | 0 |
| 4 | Scribe Auto-generated step-by-step guides and SOPs from screen activity | Freemium | $17/mo | Small businesses, Enterprise, Freelancers | web, windows, macos | 0 |
| 5 | Todoist Cross-platform task manager | Freemium | $7/mo | Freelancers, Small businesses | web, macos, windows, linux, ios, android | 0 |
| 6 | Fellow Meeting agendas, notes and AI recaps | Freemium | $11/mo | Small businesses, Enterprise | web, macos, windows, ios, android | 0 |
| 7 | Lucidchart Diagramming app for flowcharts, org charts and cloud architecture | Freemium | $9/mo | Small businesses, Enterprise, Developers | web, ios, android | 0 |
| 8 | Reclaim.ai Smart time blocking for Google and Outlook calendars | Freemium | $12/mo | Small businesses, Freelancers | web | 0 |
| 9 | Motion AI calendar that schedules your tasks | Paid | $29/mo | Freelancers, Small businesses | web, macos, windows, ios, android | 0 |
| 10 | Sunsama Daily planner that pulls tasks from your tools | Paid | $22/mo | Freelancers, Small businesses | web, macos, windows, ios, android | 0 |
10 Microsoft 365 alternatives compared
- 1
Google Workspace
Google's suite of Gmail, Drive, Docs, Meet and Gemini for business
Best for: Startups and SMBs that collaborate in documents all day and want email, files and meetings with little IT work.
- 2
Miro
AI-powered visual collaboration canvas for product and design teams
Best for: Product, design, agile and consulting teams that plan and workshop visually across locations.
- 3
Microsoft Excel
The standard spreadsheet for analysis, modeling and reporting
Best for: Finance, accounting and analyst teams that need the deepest spreadsheet features and the industry standard file format.
- 4
Scribe
Auto-generated step-by-step guides and SOPs from screen activity
Best for: Operations, IT and enablement teams that need accurate screenshot-based SOPs and training guides without writing them by hand.
- 5
Todoist
Cross-platform task manager
Best for: Individuals and small teams who want a fast, dependable to-do app.
- 6
- 7
Lucidchart
Diagramming app for flowcharts, org charts and cloud architecture
Best for: Engineering, IT, product and operations teams that need accurate, data-linked diagrams embedded in their documentation tools.
- 8
Reclaim.ai
Smart time blocking for Google and Outlook calendars
Best for: Professionals wanting automatic calendar defense.
- 9
Motion
AI calendar that schedules your tasks
Best for: Busy professionals and small teams overloaded with tasks and meetings.
- 10
Sunsama
Daily planner that pulls tasks from your tools
Best for: Individuals who want intentional daily planning across many tools.
Microsoft 365 alternatives: FAQ
What is the best alternative to Microsoft 365?
Based on features, audience and market presence, the strongest Microsoft 365 alternatives are Google Workspace, Miro, Microsoft Excel. Google Workspace is the closest match for most teams.
Is there a free alternative to Microsoft 365?
Miro has a free plan with limits; paid plans unlock more. Other alternatives to Microsoft 365 with a free or freemium option include Microsoft Excel, Scribe, Todoist.