Best Microsoft 365 alternatives in 2026
The best Microsoft 365 alternatives in 2026 are Google Workspace, bytemail, Miro. Miro has a free plan.
Why people look for Microsoft 365 alternatives
- Plan and add-on licensing is confusing for small buyers
- July 2026 increase raised Business Basic and Standard prices
- Copilot usage limits and features vary by plan and region
- Teams and SharePoint can feel heavy for small teams
- Microsoft 365 starts at $1.99/mo (Freemium).
Best Microsoft 365 alternative by need
| # | Tool | Pricing | Starts at | Best for | Platforms | Votes |
|---|---|---|---|---|---|---|
| 1 | Google Workspace Google's suite of Gmail, Drive, Docs, Meet and Gemini for business | Paid | $8/mo | Small businesses, Enterprise, Freelancers | web, ios, android, macos, windows | 0 |
| 2 | bytemail Native Mac email client with notch alerts and tracker blocking | Paid | $4/mo | Freelancers, Small businesses, Creators | macos | 0 |
| 3 | Miro AI-powered visual collaboration canvas for product and design teams | Freemium | $10/mo | Small businesses, Enterprise, Agencies | web, macos, windows, ios, android | 0 |
| 4 | Willow AI voice dictation and writing agent that works in any app | Freemium | $15/mo | Freelancers, Small businesses, Enterprise | macos, windows, ios | 0 |
| 5 | Microsoft Excel The standard spreadsheet for analysis, modeling and reporting | Freemium | $10/mo | Small businesses, Enterprise, Freelancers | web, macos, windows, ios, android | 0 |
| 6 | Scribe Auto-generated step-by-step guides and SOPs from screen activity | Freemium | $17/mo | Small businesses, Enterprise, Freelancers | web, windows, macos | 0 |
| 7 | ClawsGO Science AI research agent that runs long studies on its own cloud host | Freemium | $10/mo | Freelancers, Small businesses, Enterprise | web, macos, windows | 0 |
| 8 | DeepCell Linked spreadsheet, report and slides in one file, built by AI agents | Freemium | — | Freelancers, Small businesses, Enterprise | web, macos, windows, linux | 0 |
| 9 | Display Shared workspace where AI agents publish docs, prototypes and apps | Freemium | $12/mo | Developers, Small businesses, Enterprise | web | 0 |
| 10 | Xmind Mind mapping app with an AI agent that builds maps through chat | Freemium | — | Freelancers, Small businesses, Creators | web, macos, windows, linux, ios, android | 0 |
10 Microsoft 365 alternatives compared
- 1
Google Workspace
Google's suite of Gmail, Drive, Docs, Meet and Gemini for business
Best for: Startups and SMBs that collaborate in documents all day and want email, files and meetings with little IT work.
- 2
bytemail
Native Mac email client with notch alerts and tracker blocking
Best for: Mac users with several mailboxes who want a fast native client with strong privacy defaults at a low monthly price.
- 3
Miro
AI-powered visual collaboration canvas for product and design teams
Best for: Product, design, agile and consulting teams that plan and workshop visually across locations.
- 4
Willow
AI voice dictation and writing agent that works in any app
Best for: Professionals and developers who write a lot of email, chat messages and AI prompts on Mac, Windows or iPhone and want to speak instead of type.
- 5
Microsoft Excel
The standard spreadsheet for analysis, modeling and reporting
Best for: Finance, accounting and analyst teams that need the deepest spreadsheet features and the industry standard file format.
- 6
Scribe
Auto-generated step-by-step guides and SOPs from screen activity
Best for: Operations, IT and enablement teams that need accurate screenshot-based SOPs and training guides without writing them by hand.
- 7
ClawsGO Science
AI research agent that runs long studies on its own cloud host
Best for: Researchers and R&D teams who want long, reproducible literature and data tasks run on a managed cloud host.
- 8
DeepCell
Linked spreadsheet, report and slides in one file, built by AI agents
Best for: Analysts and consultants who use AI agents to build models, memos and decks that must stay consistent and explainable under deadline.
- 9
Display
Shared workspace where AI agents publish docs, prototypes and apps
Best for: Product and engineering teams that already generate HTML docs and prototypes with coding agents and want one private place to share, review and version them.
- 10
Xmind
Mind mapping app with an AI agent that builds maps through chat
Best for: Individuals and small teams who think in outlines and want a polished cross-platform mind mapping app with an AI assistant built in.
Microsoft 365 alternatives: FAQ
What is the best alternative to Microsoft 365?
Based on features, audience and market presence, the strongest Microsoft 365 alternatives are Google Workspace, bytemail, Miro. Google Workspace is the closest match for most teams.
Is there a free alternative to Microsoft 365?
Miro has a free plan with limits; paid plans unlock more. Other alternatives to Microsoft 365 with a free or freemium option include Willow, Microsoft Excel, Scribe.