Whereby is a Team communication tool: Browser-based meeting rooms and embeddable video API.

How much does Whereby cost?

Whereby uses a Freemium model; paid plans start at $11 per month.

What are the best alternatives to Whereby?

Community-listed alternatives to Whereby include MachineMail, agentmash, OpenMail, Pairon.

Does Whereby have a free trial?

Yes, Whereby offers a 14-day free trial.

What does Whereby integrate with?

Whereby integrates with Google Calendar, Slack, Miro, Trello, Embedded API and more.

Which platforms does Whereby support?

Whereby is available on web, ios, android.

Whereby

Browser-based meeting rooms and embeddable video API

Freemium · $11Team communication Developer tools

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Whereby is a team communication tool for Small businesses and Developers, offered as freemium ($11/mo). Founded in 2013. Popular alternatives include MachineMail, agentmash, OpenMail.

About Whereby

Whereby is a video meeting service from Oslo, Norway, originally launched as appear.in and spun out of the telecom group Telenor. Its core idea is simplicity: each host gets permanent room links, and guests join in the browser with no downloads or accounts, which makes it popular for client calls, therapy, coaching and tutoring.

Whereby has two product lines. Meetings offers rooms with screen sharing, recording, breakout groups, branding, waiting rooms and integrations with tools such as Miro, Google Docs and YouTube for collaboration inside a call. Whereby Embedded is a video API and SDK that lets developers place rooms inside their own websites and apps for telehealth, education and marketplace use cases, with usage-based pricing. Data handling is designed around GDPR, which appeals to European healthcare and education providers. The free plan includes one room with up to four attendees and 30-minute meetings; Pro and Business add more rooms, larger meetings without a time limit and team features.

Whereby fits small businesses, consultants and platforms that want frictionless browser video or an embeddable video layer without building WebRTC infrastructure. It has fewer features than Zoom or Microsoft Teams and is not built for large webinars. Daily and Vonage offer lower-level video APIs for developers, while Zoom and Google Meet suit general internal meetings.

Key features of Whereby

Permanent room links
No downloads
Embedded video API
Recording
Branding
GDPR compliance

Pros and cons

Pros

Very easy for guests
Embeddable API
Privacy-focused
Affordable

Cons

Fewer features than Zoom
Free limits
API pricing usage-based
Smaller ecosystem

Whereby pricing

Whereby uses a freemium model. A 14-day free trial is available.

Plan	Price	Includes
Free	$0	1 room, 4 attendees, 30-minute meetings
Pro	$10.99 / mo	3 rooms, 100 attendees, no time limit
Business	$13.99 / host/mo	Min 3 hosts; unlimited rooms, 200 attendees
Embedded	Usage-based	Video API, charged by usage

Source: whereby.com · checked on Oct 20, 2026

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How Whereby compares in Team communication

Rank by votes: #1 / 36
Starting price: $11
Free alternatives: 5

Whereby ranks #1 of 36 team communication tools by community votes and is priced below most tools in the category.

Common use cases

1Telehealth consultations
2Tutoring platform video
3Client meeting rooms
4Marketplace video calls

Best for

Businesses embedding video or wanting simple rooms.

Not ideal for

Large webinars.

Integrations

Google Calendar
Slack
Miro
Trello
Embedded API

Our take

Whereby is the easiest embeddable video.

FAQ

What is Whereby?: Whereby is a Team communication tool: Browser-based meeting rooms and embeddable video API.
How much does Whereby cost?: Whereby uses a Freemium model; paid plans start at $11 per month.
What are the best alternatives to Whereby?: Community-listed alternatives to Whereby include MachineMail, agentmash, OpenMail, Pairon.
Does Whereby have a free trial?: Yes, Whereby offers a 14-day free trial.
What does Whereby integrate with?: Whereby integrates with Google Calendar, Slack, Miro, Trello, Embedded API and more.
Which platforms does Whereby support?: Whereby is available on web, ios, android.
Who is Whereby for?: Businesses embedding video or wanting simple rooms.

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