Expensify
Receipt scanning, expense reports and corporate cards for SMBs
Expensify is a accounting & finance tool for Small businesses and Enterprise, offered as freemium ($5/mo). Founded in United States in 2008.
About Expensify
Expensify is an expense management app that turns receipts into expense reports, routes them for approval, reimburses employees and exports everything to accounting. David Barrett founded it in 2008, it is based in Portland, Oregon, and it has been listed on Nasdaq since 2021.
SmartScan reads receipts photographed on a phone, and the Expensify Card, a Visa commercial card, records transactions automatically. Approval rules, multi-level workflows, mileage and per diem tracking, travel booking and exports to QuickBooks, Xero, NetSuite and Sage Intacct round out the product. The newer app is built around chat. Plans: Submit is free for individuals, Collect costs $5 per member per month, and Control costs $18 per member on an annual subscription or $36 per active member pay-per-use; the annual price falls by up to half when spend runs through the Expensify Card.
Expensify fits small and mid-size companies that reimburse out-of-pocket spend and want simple pricing at the low end. Control pricing gets complicated, annual subscription sizes can only shrink at renewal, and the interface changes have frustrated long-time users. Ramp and Brex bundle corporate cards and expense tools at no per-user fee in the US, while QuickBooks covers basic receipt capture for firms already in its ecosystem.
Control pay-per-use bills only active members, meaning people who create, approve or pay expenses in a month, while new Collect workspaces bill every member added. On annual Control, put spend on the Expensify Card: the discount scales with the share of approved USD expenses paid on it.
Key features of Expensify
- SmartScan receipt capture that reads merchant, date and amount from photos
- Expensify Card with automatic transaction matching and real-time limits
- Multi-level approval workflows and rule-based policy enforcement
- Next-day and global reimbursements to employee bank accounts
- Mileage, distance and per diem tracking in the mobile app
- Built-in travel booking tied to expense policies
- Exports to QuickBooks, Xero, NetSuite and Sage Intacct
- Chat-based reports where approvers and submitters discuss each expense
Pros and cons
Pros
- Collect at $5 per member is cheap and needs no annual commitment
- Control pay-per-use bills only members active that month
- SmartScan and the mobile app are fast and well proven
- Card usage can cut annual Control pricing by up to 50 percent
- Wide accounting and HR integration coverage
Cons
- Control pricing mixes annual sizes, pay-per-use and card discounts
- Annual subscription size can only be reduced at renewal
- Recent app redesign moved familiar features around
- Expensify Card value is focused on US dollar spend
- Support is mostly in-app chat rather than phone
Expensify pricing
Expensify uses a freemium model.
| Plan | Price | Includes |
|---|---|---|
| Submit | $0 | Free for individuals submitting expenses to an approver |
| Collect | $5 / member/mo | Pay-per-use only; approvals, reimbursements, QuickBooks and Xero |
| Control (Annual) | $18 / member/mo | As low as $9 with the Expensify Card; 12-month commitment |
| Control (Pay-per-use) | $36 / member/mo | No commitment; billed per active member each month |
Source: www.expensify.com · checked on Oct 20, 2026
How Expensify compares in Accounting & finance
- Rank by votes
- #1 / 22
- Starting price
- $5
- Free alternatives
- 0
0 votes from members
74% below the category median ($20/mo)
Free or open-source tools in Accounting & finance
Expensify ranks #1 of 22 accounting & finance tools by community votes and is priced below most tools in the category.
Common use cases
- 1Reimbursing employees for travel and client entertainment
- 2Issuing corporate cards with automatic receipt matching
- 3Enforcing spend policies with multi-level approvals
- 4Syncing coded expenses to QuickBooks or NetSuite for month-end close
- 5Tracking mileage for field sales and service staff
Best for
Small and mid-size companies that reimburse employee spending and want proven receipt scanning with low per-member pricing.
Not ideal for
US companies wanting free card-led spend management or very simple bookkeeping (Ramp, Brex or QuickBooks fit better).
Integrations
- QuickBooks Online
- Xero
- NetSuite
- Sage Intacct
- QuickBooks Desktop
- Certinia
- Gusto
- Uber
Our take
Expensify is still one of the easiest ways to get receipts, approvals and reimbursements under control, and Collect is a bargain for small teams. Larger companies should model Control costs carefully and compare them with Ramp or Brex before committing to an annual size.
FAQ
- What is Expensify?
- Expensify is a Accounting & finance tool: Receipt scanning, expense reports and corporate cards for SMBs.
- How much does Expensify cost?
- Expensify uses a Freemium model; paid plans start at $5 per month.
- What does Expensify integrate with?
- Expensify integrates with QuickBooks Online, Xero, NetSuite, Sage Intacct, QuickBooks Desktop, Certinia and more.
- Which platforms does Expensify support?
- Expensify is available on web, ios, android.
- Who is Expensify for?
- Small and mid-size companies that reimburse employee spending and want proven receipt scanning with low per-member pricing.
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