Expensify is an Accounting & finance tool: Receipt scanning, expense reports and corporate cards for SMBs.

How much does Expensify cost?

Expensify uses a Freemium model; paid plans start at $5 per month.

What are the best alternatives to Expensify?

Community-listed alternatives to Expensify include Nilvera, Brex, Ramp, Wave.

What does Expensify integrate with?

Expensify integrates with QuickBooks Online, Xero, NetSuite, Sage Intacct, QuickBooks Desktop, Certinia and more.

Which platforms does Expensify support?

Expensify is available on web, ios, android.

Expensify

Receipt scanning, expense reports and corporate cards for SMBs

Freemium · $5Accounting & finance

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Expensify is an accounting & finance tool for Small businesses and Enterprise, offered as freemium ($5/mo). Based in United States, founded in 2008. Popular alternatives include Nilvera, Brex, Ramp.

About Expensify

Expensify is an expense management app that turns receipts into expense reports, routes them for approval, reimburses employees and exports everything to accounting. David Barrett founded it in 2008, it is based in Portland, Oregon, and it has been listed on Nasdaq since 2021.

SmartScan reads receipts photographed on a phone, and the Expensify Card, a Visa commercial card, records transactions automatically. Approval rules, multi-level workflows, mileage and per diem tracking, travel booking and exports to QuickBooks, Xero, NetSuite and Sage Intacct round out the product. The newer app is built around chat. Plans: Submit is free for individuals, Collect costs $5 per member per month, and Control costs $18 per member on an annual subscription or $36 per active member pay-per-use; the annual price falls by up to half when spend runs through the Expensify Card.

Expensify fits small and mid-size companies that reimburse out-of-pocket spend and want simple pricing at the low end. Control pricing gets complicated, annual subscription sizes can only shrink at renewal, and the interface changes have frustrated long-time users. Ramp and Brex bundle corporate cards and expense tools at no per-user fee in the US, while QuickBooks covers basic receipt capture for firms already in its ecosystem.

Control pay-per-use bills only active members, meaning people who create, approve or pay expenses in a month, while new Collect workspaces bill every member added. On annual Control, put spend on the Expensify Card: the discount scales with the share of approved USD expenses paid on it.

Key features of Expensify

SmartScan receipt capture that reads merchant, date and amount from photos
Expensify Card with automatic transaction matching and real-time limits
Multi-level approval workflows and rule-based policy enforcement
Next-day and global reimbursements to employee bank accounts
Mileage, distance and per diem tracking in the mobile app
Built-in travel booking tied to expense policies
Exports to QuickBooks, Xero, NetSuite and Sage Intacct
Chat-based reports where approvers and submitters discuss each expense

Pros and cons

Pros

Collect at $5 per member is cheap and needs no annual commitment
Control pay-per-use bills only members active that month
SmartScan and the mobile app are fast and well proven
Card usage can cut annual Control pricing by up to 50 percent
Wide accounting and HR integration coverage

Cons

Control pricing mixes annual sizes, pay-per-use and card discounts
Annual subscription size can only be reduced at renewal
Recent app redesign moved familiar features around
Expensify Card value is focused on US dollar spend
Support is mostly in-app chat rather than phone

Expensify pricing

Expensify uses a freemium model.

Plan	Price	Includes
Submit	$0	Free for individuals submitting expenses to an approver
Collect	$5 / member/mo	Pay-per-use only; approvals, reimbursements, QuickBooks and Xero
Control (Annual)	$18 / member/mo	As low as $9 with the Expensify Card; 12-month commitment
Control (Pay-per-use)	$36 / member/mo	No commitment; billed per active member each month

Source: www.expensify.com · checked on Oct 20, 2026

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How Expensify compares in Accounting & finance

Rank by votes: #1 / 27
Starting price: $5
Free alternatives: 1

Expensify ranks #1 of 27 accounting & finance tools by community votes and is priced below most tools in the category.

Common use cases

1Reimbursing employees for travel and client entertainment
2Issuing corporate cards with automatic receipt matching
3Enforcing spend policies with multi-level approvals
4Syncing coded expenses to QuickBooks or NetSuite for month-end close
5Tracking mileage for field sales and service staff

Best for

Small and mid-size companies that reimburse employee spending and want proven receipt scanning with low per-member pricing.

Not ideal for

US companies wanting free card-led spend management or very simple bookkeeping (Ramp, Brex or QuickBooks fit better).

Integrations

QuickBooks Online
Xero
NetSuite
Sage Intacct
QuickBooks Desktop
Certinia
Gusto
Uber

Our take

Expensify is still one of the easiest ways to get receipts, approvals and reimbursements under control, and Collect is a bargain for small teams. Larger companies should model Control costs carefully and compare them with Ramp or Brex before committing to an annual size.

FAQ

What is Expensify?: Expensify is an Accounting & finance tool: Receipt scanning, expense reports and corporate cards for SMBs.
How much does Expensify cost?: Expensify uses a Freemium model; paid plans start at $5 per month.
What are the best alternatives to Expensify?: Community-listed alternatives to Expensify include Nilvera, Brex, Ramp, Wave.
What does Expensify integrate with?: Expensify integrates with QuickBooks Online, Xero, NetSuite, Sage Intacct, QuickBooks Desktop, Certinia and more.
Which platforms does Expensify support?: Expensify is available on web, ios, android.
Who is Expensify for?: Small and mid-size companies that reimburse employee spending and want proven receipt scanning with low per-member pricing.

Alternatives to Expensify

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