Notion vs Zoho Projects
Notion and Zoho Projects are both project management tools. Notion is aimed at small businesses and freelancers, while Zoho Projects is aimed at small businesses and enterprise. Zoho Projects costs less, from $5/mo versus $12/mo for Notion. Both have a free plan.
All-in-one workspace for notes, docs and projects
Low-cost project management with Gantt, timesheets and blueprints
| Pricing | Freemium · $12 | Freemium · $5 |
| Starting price | $12/mo | $5/mo |
| Free plan | Yes | Yes |
| Free trial | — | 15 days |
| Built for | Small businesses, Freelancers, Enterprise | Small businesses, Enterprise, Agencies |
| Platforms | web, ios, android, macos, windows | web, ios, android |
| Country | US · 2016 | IN |
| Rating | — | — |
Choose Notion if
Startups and small teams (2–50 people) that want docs, wiki and simple project tracking in one place, and individuals who like building their own systems.
- Replaces several tools (docs, wiki, light PM, CRM) for small teams
- Extremely flexible data model; databases with relations and rollups
- Huge template ecosystem and integrations via API and Zapier/Make
Look elsewhere if: Engineering teams that need a strict issue tracker with cycles and estimates, finance teams that live in spreadsheets, or organizations that need offline-first access.
Choose Zoho Projects if
Budget-conscious SMBs and agencies that want Gantt charts, timesheets and issue tracking in one tool, especially inside the Zoho ecosystem.
- One of the cheapest per-user prices for Gantt and timesheets
- Usable free plan for up to five users
- Tight integration with Zoho CRM, Books and Analytics
Look elsewhere if: Software teams that live in agile sprints (Jira, Linear) or teams that want the most polished collaborative workspace (Asana, monday.com).
Notion vs Zoho Projects pricing
Notion
- Free$07-day page history, 10 guests, limited Notion AI trial
- Plus$12/member/mo$10/mo billed yearly; 30-day history, unlimited guests
- Business$24/member/mo$20/mo billed yearly; 90-day history, Notion Agent, AI notes
- EnterpriseCustomUnlimited history, zero data retention with LLM providers
Zoho Projects
- Free$0Up to 5 users, 3 projects, 5 GB storage
- Premium$5/user/mo$4 billed annually; unlimited projects, timesheets, Zia
- Enterprise$10/user/mo$9 billed annually; SSO, critical path, baselines
- Ultimate$15/user/mo$14 billed annually; resources, portfolio dashboards
Notion · Key features
- Block-based editor with slash commands, synced blocks and 50+ content types
- Relational databases with table, board, calendar, gallery, timeline and list views
- Templates, buttons and database automations for repeatable workflows
- Notion AI: Q&A across workspace plus Slack, Drive and GitHub connectors
- Public publishing with custom domains (Notion Sites) and SEO settings
- Granular sharing: teamspaces, guests, page-level permissions and SSO on Business
Cons
- No native structure means workspaces sprawl without governance
- Slower on large databases; offline mode is limited
- Per-seat pricing adds up for large teams, AI bundled only in Business and up
Zoho Projects · Key features
- Gantt charts with task dependencies, critical path and baselines
- Kanban boards, task lists, subtasks and milestones
- Built-in issue tracker for bugs and change requests
- Timesheets and time logs with billable and non-billable hours
- Project budgets with earned value management metrics
- Task blueprints that enforce a fixed, rule-based workflow
Cons
- Interface feels dated next to Asana and monday.com
- Agile sprints live in a separate product, Zoho Sprints
- Free plan caps you at three projects
Notion vs Zoho Projects: FAQ
Which is cheaper, Notion or Zoho Projects?
Zoho Projects starts at $5/mo and Notion at $12/mo. Both prices are checked on the vendors' own pricing pages.
Do Notion and Zoho Projects have a free plan?
Yes, both Notion and Zoho Projects have a free plan; paid plans add more usage and features.