Microsoft 365 vs Todoist
Microsoft 365 and Todoist are both personal productivity tools. Microsoft 365 is aimed at small businesses and enterprise, while Todoist is aimed at freelancers and small businesses. Microsoft 365 costs less, from $1.99/mo versus $7/mo for Todoist. Both have a free plan.
Word, Excel, Outlook, Teams and OneDrive in one subscription
Cross-platform task manager
| Pricing | Freemium · $2 | Freemium · $7 |
| Starting price | $1.99/mo | $7/mo |
| Free plan | Yes | Yes |
| Free trial | 30 days | — |
| Built for | Small businesses, Enterprise, Freelancers | Freelancers, Small businesses |
| Platforms | web, windows, macos, ios, android | web, macos, windows, linux, ios, android |
| Country | US · 2011 | US · 2007 |
| Rating | — | — |
Choose Microsoft 365 if
Businesses and households that depend on Word, Excel and Outlook and want email, storage, security and AI under one Microsoft account.
- Industry-standard file formats and the most capable spreadsheet in Excel
- Desktop apps remain more powerful than any browser-based rival
- Business Premium bundles security and device management at a fair price
Look elsewhere if: Browser-first teams that prefer lightweight docs and chat (Google Workspace, Notion or Slack fit better).
Choose Todoist if
Individuals and small teams who want a fast, dependable to-do app.
- Fast capture and excellent cross-platform apps
- Affordable Pro plan
- Reliable, long-lived company
Look elsewhere if: Teams needing timelines, dependencies or workload (Asana, ClickUp).
Microsoft 365 vs Todoist pricing
Microsoft 365
- Microsoft 365 Basic$1.99/mo100 GB OneDrive and ad-free Outlook; no desktop apps or AI
- Personal$9.99/mo$99.99/year; 1 person, 1 TB, desktop apps with Copilot
- Family$12.99/mo$129.99/year; up to 6 people, 2 TB shared, Copilot for owner
- Premium$19.99/mo$199.99/year; Family plus extensive Copilot usage
- Business Basic$7/user/moAnnual commitment; web and mobile apps, Teams, 1 TB, email
Todoist
- Beginner$05 personal projects, 3 filter views, 1 week history
- Pro$7/mo$5 billed yearly ($60/yr); 300 projects, 150 filters
- Business$10/user/mo$8 billed yearly; up to 500 team projects
Microsoft 365 · Key features
- Desktop, web and mobile versions of Word, Excel, PowerPoint and Outlook
- Copilot in Word, Excel, PowerPoint and Outlook on paid home plans
- OneDrive cloud storage from 100 GB up to 2 TB on home plans
- Teams chat, meetings and webinars on Business plans
- Exchange business email with custom domains and 50 GB mailboxes
- SharePoint intranet sites and document libraries for teams
Cons
- Plan and add-on licensing is confusing for small buyers
- July 2026 increase raised Business Basic and Standard prices
- Copilot usage limits and features vary by plan and region
Todoist · Key features
- Natural language task entry with recurring dates
- Projects, sections, sub-tasks, labels, priorities
- Filters and custom views; calendar layout
- Reminders and durations (Pro); two-way Google Calendar sync
- Team workspace with shared projects (Business)
- Apps for web, desktop, mobile, watch, browser extensions
Cons
- Free plan limited to 5 projects
- Not built for team project management
- No time blocking without a partner app
Microsoft 365 vs Todoist: FAQ
Which is cheaper, Microsoft 365 or Todoist?
Microsoft 365 starts at $1.99/mo and Todoist at $7/mo. Both prices are checked on the vendors' own pricing pages.
Do Microsoft 365 and Todoist have a free plan?
Yes, both Microsoft 365 and Todoist have a free plan; paid plans add more usage and features.