Google Workspace vs Todoist
Google Workspace and Todoist are both personal productivity tools. Google Workspace is aimed at small businesses and enterprise, while Todoist is aimed at freelancers and small businesses. Todoist costs less, from $7/mo versus $8.40/mo for Google Workspace. Only Todoist has a free plan.
Google's suite of Gmail, Drive, Docs, Meet and Gemini for business
Cross-platform task manager
| Pricing | Paid · $8 | Freemium · $7 |
| Starting price | $8.40/mo | $7/mo |
| Free plan | No | Yes |
| Free trial | 14 days | — |
| Built for | Small businesses, Enterprise, Freelancers | Freelancers, Small businesses |
| Platforms | web, ios, android, macos, windows | web, macos, windows, linux, ios, android |
| Country | US · 2006 | US · 2007 |
| Rating | — | — |
Choose Google Workspace if
Startups and SMBs that collaborate in documents all day and want email, files and meetings with little IT work.
- Best-in-class real-time collaboration in the browser
- Gemini AI included without a separate add-on fee
- Simple admin with low IT overhead for small teams
Look elsewhere if: Organizations built around desktop Word, Excel and Windows management (Microsoft 365, OneDrive, Microsoft Teams).
Choose Todoist if
Individuals and small teams who want a fast, dependable to-do app.
- Fast capture and excellent cross-platform apps
- Affordable Pro plan
- Reliable, long-lived company
Look elsewhere if: Teams needing timelines, dependencies or workload (Asana, ClickUp).
Google Workspace vs Todoist pricing
Google Workspace
- Business Starter$8.40/user/mo$7 on annual plan; 30 GB pooled per user, 100-person Meet
- Business Standard$16.80/user/mo$14 on annual plan; 2 TB pooled per user, Meet recording
- Business Plus$26.40/user/mo$22 on annual plan; 5 TB pooled per user, Vault, 500 in Meet
- EnterpriseCustomContact sales; data regions, 1,000-person Meet, more security
Todoist
- Beginner$05 personal projects, 3 filter views, 1 week history
- Pro$7/mo$5 billed yearly ($60/yr); 300 projects, 150 filters
- Business$10/user/mo$8 billed yearly; up to 500 team projects
Google Workspace · Key features
- Business Gmail on your own domain with groups and aliases
- Docs, Sheets and Slides with real-time co-editing and comments
- Pooled Drive storage from 30 GB to 5 TB per user
- Google Meet video calls for 100 to 1,000 participants
- Gemini AI in Gmail, Docs and Meet, plus the Gemini app and NotebookLM
- Admin console with 2-step verification, device management and audit logs
Cons
- Business plans are capped at 300 users
- Docs and Sheets lack some advanced Word and Excel features
- Annual commitments cannot be reduced until renewal
Todoist · Key features
- Natural language task entry with recurring dates
- Projects, sections, sub-tasks, labels, priorities
- Filters and custom views; calendar layout
- Reminders and durations (Pro); two-way Google Calendar sync
- Team workspace with shared projects (Business)
- Apps for web, desktop, mobile, watch, browser extensions
Cons
- Free plan limited to 5 projects
- Not built for team project management
- No time blocking without a partner app
Google Workspace vs Todoist: FAQ
Which is cheaper, Google Workspace or Todoist?
Todoist starts at $7/mo and Google Workspace at $8.40/mo. Both prices are checked on the vendors' own pricing pages.
Do Google Workspace and Todoist have a free plan?
Google Workspace has no free plan, a 14-day free trial. Todoist has a free plan.