Clockify vs Todoist

Clockify is a time tracking app from CAKE.com, a software company that also makes the Pumble team chat and Plaky project management tools. Its defining trait is a free plan with unlimited projects and tracked time for up to 5 users, which made it one of the most widely used time trackers among freelancers, agencies and companies of all sizes.

People track time with a start-stop timer, manual entries or weekly timesheets, across the web app, desktop and mobile apps, and a browser extension that adds a timer inside tools like Jira, Asana and Trello. A kiosk mode turns a shared device into a punch clock for on-site staff. Reports summarize hours by project, client, user and tag and can be shared or exported. Paid tiers are priced per seat: Basic adds admin controls, Standard adds timesheet approvals and invoicing with billable rates, Pro adds scheduling, expenses and project budgets, and Enterprise covers SSO and custom domains. GPS location tracking is available on higher tiers.

Clockify suits teams that need reliable hours for client billing, payroll or project costing without paying for basic tracking. The interface is denser than Toggl Track, which many users find more pleasant and stronger at reporting, and some admin features sit behind paid seats for everyone in the workspace. Harvest combines time tracking with invoicing for agencies, and Hubstaff is stronger for remote workforce monitoring.

Todoist is a task manager made by Doist, a fully remote company founded by Amir Salihefendić, who started Todoist as a side project in 2007. It is known for fast natural-language input, a clean design and apps on almost every platform, including web, Windows, macOS, Linux, iOS, Android, smartwatches and browser extensions.

Typing a phrase such as 'pay rent every 1st at 9am' creates a recurring task with the right date, and projects, sections, sub-tasks, labels, priorities and saved filters organize everything. Board and calendar layouts, two-way Google Calendar sync and task durations put work into time. Integrations connect Todoist with Gmail, Slack, Outlook and automation tools. The free Beginner plan covers five personal projects; Pro adds reminders, the calendar layout, many more projects and filters and an AI assistant that helps break tasks down; Business adds a shared team workspace with roles and templates. Doist also makes Twist, an asynchronous team messaging app.

Todoist suits individuals and small teams that want a reliable, cross-platform task list that stays out of the way. It is not a full project management tool, with no dependencies or resource planning, and the free plan's reminders and filters are limited. TickTick adds habits and a Pomodoro timer at a similar price, Things is a calm Apple-only alternative, and Asana or ClickUp fit teams that need full project management.