ClickUp vs XWiki
ClickUp and XWiki are both note-taking & docs tools. ClickUp is aimed at small businesses and agencies, while XWiki is aimed at enterprise and small businesses. Both have a free plan.
One app for tasks, docs, goals and chat
Open-source enterprise wiki, self-hosted or cloud, now with MCP
| Pricing | Freemium · $10 | Open source |
| Starting price | $10/mo | Not published |
| Free plan | Yes | Yes |
| Free trial | — | 30 days |
| Built for | Small businesses, Agencies | Enterprise, Small businesses, Developers |
| Platforms | web, ios, android, macos, windows | web, linux |
| Country | US · 2017 | FR · 2004 |
| Rating | — | — |
Choose ClickUp if
Agencies and SMBs that want maximum functionality per seat and will invest in setup.
- Extremely feature-rich for the price
- Free plan is unusually generous
- Highly customizable hierarchy and fields
Look elsewhere if: Teams that want an opinionated, minimal tool (Linear, Basecamp) or enterprises needing predictable performance at scale.
Choose XWiki if
Organisations that want an open-source, self-hostable enterprise wiki with full data ownership and a supported path off Confluence.
- Fully open source, so self-hosting has no licence cost
- Data stays portable between cloud and self-hosted at any time
- Scales to millions of pages and very large user bases
Look elsewhere if: Small teams that want a polished, low-maintenance docs workspace with monthly billing (Notion, Outline).
ClickUp vs XWiki pricing
ClickUp
- Free Forever$060 MB storage, unlimited tasks and members
- Unlimited$10/user/mo$7/user/mo billed yearly; unlimited storage
- Business$19/user/mo$12/user/mo billed yearly; 5K automations
- EnterpriseCustomSAML SSO, HIPAA, data residency
XWiki
- Open sourceFreeSelf-hosted XWiki under LGPL 2.1, community support
- Starter€773/yr25 users, XWiki Cloud only, portal support; 3-year term saves 20%
- Basic€1,486/yr25 users, cloud or on-prem, Pro Apps, LDAP/AD
- Business€2,318/yr25 users, SAML/OIDC, IP allowlist, Confluence migration toolkit
- Enterprise€33,990/yr500 users, SCIM, AI integration (beta), account manager
ClickUp · Key features
- 15+ views including list, board, Gantt, calendar, mind map, workload
- Docs, whiteboards and chat inside the workspace
- Custom fields, statuses and templates per space or list
- Automations and ClickUp Brain AI for summaries and writing
- Time tracking, goals, dashboards and sprints
- Hierarchy: spaces, folders, lists, tasks, subtasks, checklists
Cons
- Complexity and clutter; onboarding takes effort
- Performance issues on large workspaces
- Frequent UI changes
XWiki · Key features
- Page hierarchies, templates, forms and structured data applications
- Real-time co-editing with comments and unlimited version history
- Search across pages, attachments and structured content
- 900+ extensions plus Pro Apps for draw.io diagrams and office editing
- Granular permissions with LDAP, Active Directory, SAML, OIDC and SCIM
- Confluence migrator with 150+ supported Confluence macros
Cons
- Interface and administration feel heavier than Notion or Outline
- Prices are in euros and billed yearly, with no monthly plan
- SSO via SAML or OIDC starts at the Business plan
ClickUp vs XWiki: FAQ
Do ClickUp and XWiki have a free plan?
Yes, both ClickUp and XWiki have a free plan; paid plans add more usage and features.