Notion vs XWiki
Notion and XWiki are both note-taking & docs tools. Notion is aimed at small businesses and freelancers, while XWiki is aimed at enterprise and small businesses. Both have a free plan.
All-in-one workspace for notes, docs and projects
Open-source enterprise wiki, self-hosted or cloud, now with MCP
| Pricing | Freemium · $12 | Open source |
| Starting price | $12/mo | Not published |
| Free plan | Yes | Yes |
| Free trial | — | 30 days |
| Built for | Small businesses, Freelancers, Enterprise | Enterprise, Small businesses, Developers |
| Platforms | web, ios, android, macos, windows | web, linux |
| Country | US · 2016 | FR · 2004 |
| Rating | — | — |
Choose Notion if
Startups and small teams (2–50 people) that want docs, wiki and simple project tracking in one place, and individuals who like building their own systems.
- Replaces several tools (docs, wiki, light PM, CRM) for small teams
- Extremely flexible data model; databases with relations and rollups
- Huge template ecosystem and integrations via API and Zapier/Make
Look elsewhere if: Engineering teams that need a strict issue tracker with cycles and estimates, finance teams that live in spreadsheets, or organizations that need offline-first access.
Choose XWiki if
Organisations that want an open-source, self-hostable enterprise wiki with full data ownership and a supported path off Confluence.
- Fully open source, so self-hosting has no licence cost
- Data stays portable between cloud and self-hosted at any time
- Scales to millions of pages and very large user bases
Look elsewhere if: Small teams that want a polished, low-maintenance docs workspace with monthly billing (Notion, Outline).
Notion vs XWiki pricing
Notion
- Free$07-day page history, 10 guests, limited Notion AI trial
- Plus$12/member/mo$10/mo billed yearly; 30-day history, unlimited guests
- Business$24/member/mo$20/mo billed yearly; 90-day history, Notion Agent, AI notes
- EnterpriseCustomUnlimited history, zero data retention with LLM providers
XWiki
- Open sourceFreeSelf-hosted XWiki under LGPL 2.1, community support
- Starter€773/yr25 users, XWiki Cloud only, portal support; 3-year term saves 20%
- Basic€1,486/yr25 users, cloud or on-prem, Pro Apps, LDAP/AD
- Business€2,318/yr25 users, SAML/OIDC, IP allowlist, Confluence migration toolkit
- Enterprise€33,990/yr500 users, SCIM, AI integration (beta), account manager
Notion · Key features
- Block-based editor with slash commands, synced blocks and 50+ content types
- Relational databases with table, board, calendar, gallery, timeline and list views
- Templates, buttons and database automations for repeatable workflows
- Notion AI: Q&A across workspace plus Slack, Drive and GitHub connectors
- Public publishing with custom domains (Notion Sites) and SEO settings
- Granular sharing: teamspaces, guests, page-level permissions and SSO on Business
Cons
- No native structure means workspaces sprawl without governance
- Slower on large databases; offline mode is limited
- Per-seat pricing adds up for large teams, AI bundled only in Business and up
XWiki · Key features
- Page hierarchies, templates, forms and structured data applications
- Real-time co-editing with comments and unlimited version history
- Search across pages, attachments and structured content
- 900+ extensions plus Pro Apps for draw.io diagrams and office editing
- Granular permissions with LDAP, Active Directory, SAML, OIDC and SCIM
- Confluence migrator with 150+ supported Confluence macros
Cons
- Interface and administration feel heavier than Notion or Outline
- Prices are in euros and billed yearly, with no monthly plan
- SSO via SAML or OIDC starts at the Business plan
Notion vs XWiki: FAQ
Do Notion and XWiki have a free plan?
Yes, both Notion and XWiki have a free plan; paid plans add more usage and features.