Kalender Sync vs Setmore
Kalender Sync and Setmore are both scheduling & calendar tools. Kalender Sync is aimed at freelancers and small businesses, while Setmore is aimed at small businesses and freelancers. Both have a free plan.
German-hosted calendar sync across providers, with AI assistant access
Appointment booking app for salons, clinics and service businesses
| Pricing | Freemium | Freemium · $12 |
| Starting price | Not published | $12/mo |
| Free plan | Yes | Yes |
| Free trial | 7 days | — |
| Built for | Freelancers, Small businesses | Small businesses, Freelancers |
| Platforms | web | web, ios, android, windows, macos |
| Country | DE | US · 2011 |
| Rating | — | — |
Choose Kalender Sync if
Freelancers and consultants in Europe who need GDPR-compliant sync across Google, Outlook, iCloud and German mail providers.
- Covers German providers that most sync tools ignore
- Privacy-friendly default shares busy time only
- GDPR DPA included even on the Free plan
Look elsewhere if: Teams wanting AI task scheduling or central admin for many users (Reclaim, Ridian).
Choose Setmore if
Small service businesses with several staff who want low-cost online booking, reminders and payments.
- Free plan for up to 4 staff with unlimited bookings
- Annual Pro price of $5 per user is very low
- Built for staff and service-based businesses
Look elsewhere if: B2B teams scheduling sales meetings (Calendly) or practices needing detailed intake forms and packages (Acuity).
Kalender Sync vs Setmore pricing
Kalender Sync
- Free€02 accounts, 1 sharing, Google and Outlook only, 100 AI credits
- Basic€5/mo3 accounts, 5 syncs, all providers; 2 months free yearly
- Professional€12/moUnlimited accounts and syncs, 18 months ahead, 2,000 credits
Setmore
- Free$0Up to 4 users, unlimited appointments, 1 email reminder
- Pro$12/user/mo$5/user/mo billed annually; SMS, deposits, video, 2-way sync
- Live Receptionist$99/moAdd-on; human receptionists answer calls, US only
Kalender Sync · Key features
- One-way or two-way sync between calendars at different providers
- Supports Google, Outlook, iCloud, GMX, WEB.DE, mailbox.org and kSuite
- Busy-only, title and time, or full-detail visibility per sync
- Real-time webhooks for Google and Outlook, 5-minute polling for others
- MCP server for Claude, ChatGPT, Cursor, Zapier and n8n
- Per-calendar AI permissions with a logged history of actions
Cons
- Prices listed only in euros
- Free plan cannot sync your own calendars with each other
- Non-Google, non-Outlook providers update about every five minutes
Setmore · Key features
- Branded booking page with services, staff and prices
- Booking via website widget, Facebook, Instagram and QR code
- Payments and deposits through Stripe, Square or PayPal
- Email and SMS reminders with confirmation messages
- Class and group booking alongside one-to-one appointments
- Video appointments with Zoom or Google Meet links
Cons
- Monthly billing costs more than twice the annual rate
- SMS credits capped and vary by country
- Intake forms and reporting lighter than Acuity
Kalender Sync vs Setmore: FAQ
Do Kalender Sync and Setmore have a free plan?
Yes, both Kalender Sync and Setmore have a free plan; paid plans add more usage and features.