Akiflow vs Things

Akiflow is a desktop and mobile planner built around one idea: pull every task into a single inbox, then time-block it on your calendar. It imports tasks from Gmail, Slack, Notion, Asana, Jira, Todoist, ClickUp, Trello and other tools, so requests that arrive in a Slack thread or a starred email do not get lost across separate apps.

The core workflow runs through a keyboard-driven command bar: capture a task from anywhere, triage the inbox, drag items onto Google or Outlook calendars and reschedule with shortcuts. Daily and weekly planning rituals guide you through reviewing what got done and what moves to tomorrow, booking links let others schedule time with you, and an AI assistant can create tasks and plan from natural language. There is no free plan; Akiflow sells a single Pro subscription after a trial, with a lower price for annual billing.

Akiflow fits knowledge workers, managers and founders whose work arrives through many channels and who already plan by time-blocking. It is less suited to casual to-do users or to teams looking for shared project management, since it is primarily a personal tool. Sunsama offers a calmer, more guided daily planning ritual at a similar price, Motion leans harder on automatic AI scheduling, and Todoist with a calendar view is far cheaper if you mainly need a task list. Akiflow's advantage is the breadth of its integrations combined with keyboard speed.

Things is a personal task manager for Mac, iPhone, iPad, Apple Watch and Apple Vision Pro made by Cultured Code, a small independent company based in Stuttgart, Germany. Things 3, released in 2017, won an Apple Design Award and is widely regarded as one of the most carefully designed productivity apps on Apple platforms.

Tasks live in areas and projects, projects can be divided with headings, and checklists sit inside tasks. The Today, Upcoming, Anytime and Someday views separate what needs attention now from later ideas, and This Evening helps plan the end of the day. Quick Entry with natural language dates captures tasks from anywhere on the Mac, calendar events appear next to scheduled tasks, and tags and filters add flexibility. Things integrates with Shortcuts, Siri, widgets and the share sheet. It is sold as a one-time purchase per platform, with separate prices for Mac, iPhone and iPad and free Things Cloud sync, so there is no subscription.

Things fits individuals in the Apple ecosystem who want a calm, fast and beautiful personal task manager. It has no collaboration or shared projects, no Windows, Android or web app, and each device type needs its own purchase. Todoist works on every platform and supports teams, OmniFocus offers deeper GTD power for Apple users, and TickTick adds habits and a Pomodoro timer.