Outline vs XWiki
Outline and XWiki are both note-taking & docs tools. Outline is aimed at developers and small businesses, while XWiki is aimed at enterprise and small businesses. Both have a free plan.
Fast, self-hostable team knowledge base
Open-source enterprise wiki, self-hosted or cloud, now with MCP
| Pricing | Freemium · $10 | Open source |
| Starting price | $10/mo | Not published |
| Free plan | Yes | Yes |
| Free trial | 30 days | 30 days |
| Built for | Developers, Small businesses | Enterprise, Small businesses, Developers |
| Platforms | web | web, linux |
| Country | US · 2017 | FR · 2004 |
| Rating | — | — |
Choose Outline if
Engineering-led teams and companies wanting a fast wiki with predictable pricing or self-hosting.
- Flat per-workspace pricing by team size
- Open source and self-hostable
- Very fast and clean
Look elsewhere if: Teams wanting all-in-one workspaces or non-technical setups.
Choose XWiki if
Organisations that want an open-source, self-hostable enterprise wiki with full data ownership and a supported path off Confluence.
- Fully open source, so self-hosting has no licence cost
- Data stays portable between cloud and self-hosted at any time
- Scales to millions of pages and very large user bases
Look elsewhere if: Small teams that want a polished, low-maintenance docs workspace with monthly billing (Notion, Outline).
Outline vs XWiki pricing
Outline
- Starter$10/moCloud, 1-10 team members; annual pricing available
- Team$79/moCloud, 11-100 team members
- Business$249/moCloud, 101-200 team members
- Community Edition$0Self-hosted, limited features, no support
- On-prem Business$4/user/moSelf-hosted, billed annually, 10 user minimum
XWiki
- Open sourceFreeSelf-hosted XWiki under LGPL 2.1, community support
- Starter€773/yr25 users, XWiki Cloud only, portal support; 3-year term saves 20%
- Basic€1,486/yr25 users, cloud or on-prem, Pro Apps, LDAP/AD
- Business€2,318/yr25 users, SAML/OIDC, IP allowlist, Confluence migration toolkit
- Enterprise€33,990/yr500 users, SCIM, AI integration (beta), account manager
Outline · Key features
- Markdown editor with slash commands and real-time collaboration
- Collections with nested documents and permissions
- SSO via Slack, Google, Microsoft, Okta and OIDC
- Fast full-text search and AI question answering
- Public sharing and publishing of docs
- Self-hosted or hosted; REST API and webhooks
Cons
- Wiki only; no databases or tasks
- Small team; features ship slower than big players
- Self-hosting requires Postgres, Redis and S3
XWiki · Key features
- Page hierarchies, templates, forms and structured data applications
- Real-time co-editing with comments and unlimited version history
- Search across pages, attachments and structured content
- 900+ extensions plus Pro Apps for draw.io diagrams and office editing
- Granular permissions with LDAP, Active Directory, SAML, OIDC and SCIM
- Confluence migrator with 150+ supported Confluence macros
Cons
- Interface and administration feel heavier than Notion or Outline
- Prices are in euros and billed yearly, with no monthly plan
- SSO via SAML or OIDC starts at the Business plan
Outline vs XWiki: FAQ
Do Outline and XWiki have a free plan?
Yes, both Outline and XWiki have a free plan; paid plans add more usage and features.