Kalender Sync vs Reclaim.ai
Kalender Sync and Reclaim.ai are both scheduling & calendar tools. Kalender Sync is aimed at freelancers and small businesses, while Reclaim.ai is aimed at small businesses and freelancers. Both have a free plan.
German-hosted calendar sync across providers, with AI assistant access
Smart time blocking for Google and Outlook calendars
| Pricing | Freemium | Freemium · $12 |
| Starting price | Not published | $12/mo |
| Free plan | Yes | Yes |
| Free trial | 7 days | 14 days |
| Built for | Freelancers, Small businesses | Small businesses, Freelancers |
| Platforms | web | web |
| Country | DE | US · 2019 |
| Rating | — | — |
Choose Kalender Sync if
Freelancers and consultants in Europe who need GDPR-compliant sync across Google, Outlook, iCloud and German mail providers.
- Covers German providers that most sync tools ignore
- Privacy-friendly default shares busy time only
- GDPR DPA included even on the Free plan
Look elsewhere if: Teams wanting AI task scheduling or central admin for many users (Reclaim, Ridian).
Choose Reclaim.ai if
Professionals wanting automatic calendar defense.
- Protects focus time automatically
- Free plan
- Works with Google and Outlook
Look elsewhere if: People preferring manual planning.
Kalender Sync vs Reclaim.ai pricing
Kalender Sync
- Free€02 accounts, 1 sharing, Google and Outlook only, 100 AI credits
- Basic€5/mo3 accounts, 5 syncs, all providers; 2 months free yearly
- Professional€12/moUnlimited accounts and syncs, 18 months ahead, 2,000 credits
Reclaim.ai
- Lite$01 user, 1-week scheduling range, 1 scheduling link
- Starter$12/seat/mo$10/mo billed annually; up to 10 seats, 8-week range
- Business$18/seat/mo$15/mo billed annually; up to 100 seats, unlimited links
- Enterprise$22/seat/moBilled annually only; 100+ seats, SSO and SCIM
Kalender Sync · Key features
- One-way or two-way sync between calendars at different providers
- Supports Google, Outlook, iCloud, GMX, WEB.DE, mailbox.org and kSuite
- Busy-only, title and time, or full-detail visibility per sync
- Real-time webhooks for Google and Outlook, 5-minute polling for others
- MCP server for Claude, ChatGPT, Cursor, Zapier and n8n
- Per-calendar AI permissions with a logged history of actions
Cons
- Prices listed only in euros
- Free plan cannot sync your own calendars with each other
- Non-Google, non-Outlook providers update about every five minutes
Reclaim.ai · Key features
- Auto-scheduled focus time and habits
- Task scheduling from integrations
- Smart 1:1 meetings
- Scheduling links
- Buffer and travel time
- Time analytics
Cons
- Can clutter calendars
- Requires trust in automation
- Advanced features paid
Kalender Sync vs Reclaim.ai: FAQ
Do Kalender Sync and Reclaim.ai have a free plan?
Yes, both Kalender Sync and Reclaim.ai have a free plan; paid plans add more usage and features.